STATE OF MISSOURI

OFFICE OF ADMINISTRATION

DIVISION OF PURCHASING AND MATERIALS MANAGEMENT

NOTIFICATION OF STATEWIDE CONTRACT

Date:  December 24, 2008

CONTRACT TITLE: Facsimile Transceivers, Maintenance and Supplies                        

CURRENT CONTRACT PERIOD:  July 1, 2008 through June 30, 2010

BUYER INFORMATION:                Chris Korsmeyer

                                                            573-751-4578

                                                            chris.korsmeyer@oa.mo.gov

RENEWAL INFORMATION	Original Contract Period	Potential Final Expiration
	July 1, 2007 through June 30, 2009	June 30, 2010

ALL PURCHASES MADE UNDER THIS CONTRACT MUST BE FOR PUBLIC USE ONLY.

PURCHASES FOR PERSONAL USE BY PUBLIC EMPLOYEES OR OFFICIALS ARE PROHIBITED.

THE USE OF THIS CONTRACT IS MANDATORY FOR ALL STATE AGENCIES.

Local Purchase Authority shall not be used to purchase supplies/services included

 in this contract unless specifically allowed by the contract terms.

~ Instructions for use of the contract, specifications, requirements, and pricing are attached ~.

CONTRACT NUMBER	VENDOR NUMBER	VENDOR INFORMATION	MBE/ WBE	COOP PROCURE-MENT
C207037001	43174641300	Schriefer’s Office Equipment PO Box 145 Jefferson City, MO 65102 Phone: 573-636-7412 Fax: 573-636-9303 Contact: David Wilde   Complete Toner and Brochure Listing at:    www.schriefersoffice.com	YES	YES

STATEWIDE CONTRACT HISTORY

The following summarizes actions related to this Notification of Statewide Contract since its initial issuance.  Any and all revisions have been incorporated into the attached document.

Contract Period	Issue Date	Summary of Changes
07/01/08 to 06/30/09	12/05/08	Replace Samsung SF-560 with SF-560R. Prices remain the same.
07/01/08 to 06/30/09	10/20/08	Addition of Section 7 fax machine specification websites.
07/01/08 to 06/30/09	06/13/08	Contract Renewal issued.
07/01/07 to 06/30/08	10/22/07	Contract administration buyer transfer.
07/01/07 to 06/30/08	07/25/07	Addition of the option of the Samsung SF-560, along with maintenance and supplies for the new machine, at the same price as the existing SCX-4521F machine on contract.
07/01/07 to 06/30/08	06/06/07	Initial issuance of new statewide contract

 GENERAL INFORMATION

1.      PURPOSE:

The Division of Purchasing and Materials Management has established a contract for the purchase, installation, maintenance and supplies of facsimile transceivers for various State of Missouri agencies.

Contract C207022001 – Equipment Maintenance Management Program is an alternate available to agencies for procuring maintenance for facsimile transceivers. (Contract C207022001 does not include supplies) Please refer to the statewide notice (C207022001) for more information.

2.      WARRANTY:

Warranty on new equipment commences upon installation and acceptance by the state agency and is for one year.  This warranty covers both parts and labor.  There is no need for a maintenance agreement until the warranty is expired.  Additional warranties may be purchased under this contract.

3.      SHIPPING:

All prices are F.O.B. Destination and include shipping charges.  The contractor will be responsible for replacing any equipment or supplies received in damaged condition at no cost to the State of Missouri. This includes all shipping costs for returning non-functional items to the contractor for replacement.

4.      INSTALLATION:

The contractor will provide free installation with the purchase of a new facsimile machine and all start-up supplies at no additional cost. Upon receipt of an order, the contractor will contact the state agency to coordinate installation and training.  The contractor will furnish all labor and materials necessary for the successful completion of the installation and operation of each unit.  As part of the installation, the contractor will instruct state agency personnel on the proper care and operation of the unit.

5.      SERVICE & RESPONSE TIMES:  

The contractor will provide maintenance service on a 9-hour per day (8:00 am to 5:00 pm CT, 5 days per week, Monday through Friday) basis (excluding holidays).

Call Back Response:

Schriefer’s Office Equipment: Schriefer’s will provide a call back response to maintenance calls within one hour after the call is placed.  Immediate resolution may be provided without dispatching a service technician.

On-Site Response:

Schriefer’s Office Equipment: Once it has been mutually determined that a service technician is required on-site, Schriefer’s will respond within one to six business hours following notification.  State agencies requiring service should call 800-917-7412 or 573-636-7412.

6.      SUPPLIES:

State agencies may, but are not required, to purchase supplies from this contract.  Please note the state may be obligated for any service calls relating to defective consumable supplies not provided by the contractor.  This includes any recharged, reconditioned, recycled or defective cartridges purchased from outside sources. 

SPECIFICATIONS:

Medium Use Fax:

             http://flyers.schriefersoffice.com/SCX4828FN.pdf

Schriefer’s Office Equipment Ÿ P.O. Box 145 Ÿ 215 Metro Drive

Jefferson City, MO 65102 Ÿ Ph: 573-636-7412 Ÿ Fx: 573-636-9303